How To Automate Shopify Store Using Flow [Free Shopify APP]

Welcome to WebSensePro! In this blog post, I’ll show you how to use Shopify Flow to automate your Shopify store, eliminating many repetitive tasks from your daily management routine. One common scenario is setting up a notification system for products that go out of stock. With Shopify Flow, you can automatically notify your team via Slack, email, or Asana without any third-party paid apps. It’s like having Zapier built into Shopify!

Step 1: Install Shopify Flow

1. Log in to Your Shopify Admin Panel**: Navigate to the Shopify App Store.
2. Search for Shopify Flow**: Click on the app and then on the “Install” button.
3. Access the App**: Once installed, open Shopify Flow from your admin panel.

Step 2: Explore Templates

1. Open Shopify Flow**: On the main screen, you will see several example templates.
2. Select a Template**: For this tutorial, we’ll create a custom workflow from scratch, but you can explore templates like “Get notified by email when product variant is low” for reference.

Step 3: Create a Custom Workflow

1. Click on “Create Workflow”**: This option is usually at the top right of the screen.
2. Name Your Workflow**: For example, “Notify via Slack if Product Variant is Less Than 5”.

Step 4: Set Up the Trigger

1. Select a Trigger**: Choose “Product Variant Inventory Quantity Changed”.
2. Add Condition:

• Click on “Add Condition”.
• Search for “Product Variant Inventory Quantity”.
• Set the condition to “less than” and enter “5”.

Step 5: Add an Action

1. Select an Action: Click on “Add Action”.
2. Choose “Send Slack Message”: You must connect your Slack account to Shopify Flow.

• Click on “Install” and follow the prompts to connect your Slack workspace.

Step 6: Configure Slack Message

1. Create a Slack Channel:

• Open Slack and create a new channel, e.g., “Shopify Automation Test”.
• Add the Shopify Flow bot to the channel by typing @flow and selecting “Add to Channel”.

1. Get the Channel ID: Copy the channel ID from Slack and paste it into the Shopify Flow configuration, preceded by a hash (#).

Step 7: Draft Your Notification Message

1. Write the Message: For example:

   Hi team,
   The product {{ product_variant.title }} is low in stock. Only {{ product_variant.inventory_quantity }} items left.
   Please restock.
   Thanks!

2. Add Dynamic Variables**: Use Shopify Flow’s variable insertion tool to update the product name and quantity dynamically.

Step 8: Activate the Workflow

1. Turn on the Workflow: Click on the “Turn On” button to activate your automation.

Step 9: Test the Workflow

1. Create a Test Order: Add a product to your cart in Shopify and reduce the stock to below 5 by placing a test order.
2. Check Slack: Ensure that the notification is sent to your Slack channel when the product stock falls below 5.

Conclusion
Shopify Flow is a powerful tool to automate various aspects of your Shopify store, reducing manual work and improving efficiency. Following these steps, you can set up custom workflows to streamline your operations without writing any code.